Terms and Conditions for Sailing in Greece
Charter party contractual partners
The charter party is concluded between the Owner (owner or the administrator of the yacht by the authority of the Owner) and the Charterer (renter or lessee of the yacht), and may be concluded through the intermediary of BookBoats.com (agent or broker of the yacht) if need be. By publishing the general conditions for boat rental on its web pages, the BookBoats.com agency operating within the HARTIS limited company, makes them available for all parties included in the rental contract. In case of conflict between terms and condition stated below and the generic terms on the standardized charter party signed by all parties and stamped, by the Hellenic Port Authority, the second one should apply.
Charter price is the total amount to be charged the Charterer for the agreed duration of the charter. Charter price includes, the charter and equipment, all applicable taxes, yacht and passenger insurance, third party liability and crew insurance. Charter price depends on various parameters such as the type of yacht the period of booking the number of days or weeks of booking.
Charter price does not include additional charges (extra costs such as salaries for skipper, hostess, special equipment, yacht relocation costs etc) if requested form the Charterer. Additional charges are charges to be borne by the Charterer
Charter price does not also include special fees (transactional and any other arrangement and amendment fees that might be requested by the involved banks, charterer courier expenses, charterer communication costs etc) are charges to be borne by the Charterer.
Cost estimations of the charter price and additional charges are available on BookBoats.com web site. Prior to an online booking the Charterer will be informed of the charter price and the additional charges (if requested). The Charterer, by proceeding with the online booking means that he has clearly read, understood and accepts to be charged with the charter price and the additional charges (if requested).
Additional chargeable services that might be requested after the charter party concluded are subject for a change request (amendment) and must be agreed by all parties involved. Amendments will probably incur additional charges and fees that may be levied by the Owner or BookBoats.com.
BookBoats.com reserves the right to vary prices and rates in the event of changes in exchange rates or price rises made by charter companies or other suppliers. If the cost of any service increases due to exchange rate fluctuations, price increases, tax changes or any other reason, you are required to pay the increase when notified by us or you may cancel the booking which may result in cancellation fees as defined below. We are not liable in any way if any increase occurs. All prices are subject to availability and can be withdrawn or varied without notice.
The payment process for an online booking is described in the below flow in high level only.
There are three steps of payment:
Security deposit and additional charges will be paid in time that will be agreed with the charterer, and definitely before the delivery of the yacht for the charter.
Online booking, reservation fees will be engaged through PayPal™ gateway. BookBoats.com will not request or keep credit cards information for any reason.
For payment of first installment and balance, only transfers through Bank accounts or payment through online Banking platforms are allowed. The Bank account that will be used for payments should legitimately belong to the Charterer. BookBoats.com will maintain a number of banking accounts for payment purposed. Transaction charges to be borne by the Charterer.
For additional charges and security deposit, transfer through Bank accounts or payment through online Banking platforms is preferred on an agreed date and definitely no later that the yacht delivery date. In exceptional cases and after agreement of all parties cash payment can be an option for additional charges and security deposit.
Amount to be paid in every step
The amount to be paid in every step is:
Payment must be received before the dead-lines indicated above.
Online booking reservation cancelation
In case of booking cancelation from the Charterer, the online reservation fee will be charged based on the following:
In case of booking cancelation from BookBoats.com or from the Owner the on line reservation fee will be released without any charges been applied to the Charterer.
Other cancelation cases
In the event of cancellation of the charter by the Charterer, for any reason whatsoever (except as mentioned in Owner liabilities, if the Yacht is not delivered on the date and at the place mentioned on the Charter Party), after signing this Agreement, all advance payments made up to the date of cancellation will be retained. BookBoats.com or the Owner reserves the right to refund the said deposits only if they succeed in letting the Yacht to another Charterer for the same period and under the same conditions. In the event that the Charterer should elect to terminate the charter and deliver the Yacht prior to the date designated in the Charter party, there is no liability to the return of any proportional part of the hire money.
In case of late payments (after the payments deadlines stated above) the booking is not guaranteed.
In emergencies the Owner may withdraw within 4 days of conclusion of the charter party. In such a case the Owner undertakes to repay to the Charterer without delay any monies already paid (if need be, through BookBoats.com).
Off line Booking
Off line booking does not requires reservation fee engagement. The below flow describes in high level the off line booking process.
Voyage cancellation insurance
The Charterer is strongly recommended to take out a voyage cancellation costs insurance. We are pleased to send information about such insurance companies.
Obligations of the charter company
The Charterer warrants and undertakes the following:
Repairs, engines and monitoring of the bilges
Cancellation by the Charterer or reduction of the charter price in the event of late delivery
A reduction in the charter price in such a case is also excluded.
Charter company's liability
The boat must be insured for the responsibility of damage caused to third parties and by third parties up to the value of the boat (obligatory insurance). The boat must have the usual insurance in registered value of the boat for risks towards the insurance policy. The Charterer, the boat crew and their personal assets are not insured. It is recommended, before the start of the rental, that all people staying on board together with all their personal belongings be insured. Any damages and/or losses must be immediately reported to the Owner once they have occurred. For greater engine trouble or should a number of boats be involved in any accidents, then the case must be reported to the Port Authorities and documents from the other parties involved must be requested. Damage covered by the insurance policy that has not been reported immediately to the authorities and to the insurance company, and those for which all the necessary documentation is not available, will not be recognized in accordance with the relevant insurance conditions and the Charterer will be entirely responsible for them. The Charterer is obliged to pay any costs of boat damage in accordance with the existing conditions of the insurance up to the amount of the deposit. The Charterer will be entirely responsible for the costs of all damage which occurred on board and/or to the boat equipment caused by rough oversight and/or the loss of one or more parts of the equipment. Neither the Owner nor the BookBoats.com are responsible for the loss or damage of any personal belongings of the Charterer and the crew member whilst they are on board.
The agency is only liable as an intermediary for intentional or grossly negligent dereliction of duty in the performance of its services as an intermediary.
Conclusion of an extended "Skipper's liability insurance" (which covers crew's liability amongst themselves and recovery of losses to the chartered yacht in the event of substantiated gross negligence) and a consequential loss insurance is strongly recommended. The Owner and broker will be pleased to send all necessary documentation.
Miscellaneous/subsidiary agreements/ information / separability clause
When taking over the boat, the Charterer will pay the Owner the statutory agreed deposit in cash, or, if possible, by holding his resources on a credit card, as a guarantee that all possible losses and damage caused during the period of rental, including damage not covered by the insurance policy will be paid.
The total safety deposit amount will be refunded to the Charterer if, when the boat is returned, no damage of the boat or loss of its equipment is found, there are no requests by third parties with regard to the Charterer in connection with the use of the rented boat and once the boat has been returned to the agreed dropping point at the agreed time and has been checked in order to ascertain it is returned as it was delivered, that is undamaged, in a clean and tidy manner and with a full tank of petrol. Should there be any loss or damage of the equipment of one or more parts of the boat or of any part of the boat itself, the Owner will retain the amount of the deposit equal to the cost of repair, the supply and/or purchase of any missing equipment or part of the boat itself.
Place of jurisdiction, applicable law.
Should any misunderstandings or disputes occur, all parties will endeavor to solve them in a peaceful manner or by means of an agreement. Should the reaching of such an agreement prove impossible, then the case will be referred to an authorized court in Greece's laws will be applied.